Top 12 AI Tools for Streamlining Workflow Automation in 2025

Top AI Tools for Streamlining Workflow Automation

Are you tired of spending countless hours on repetitive tasks and looking for ways to streamline your business processes?

You're not alone! Many professionals are turning to AI-powered tools to automate their workflows and increase efficiency. In fact, as per the data stated by Formstack, 76% of businesses use automation for standardizing daily workflows. Some popular AI tools include Decisions, Pabbly Connect, Zapier, Microsoft Power Automate, and more.

Now, let us provide you with an extensive overview of top AI tools for workflow automation that can help you reduce errors, and improve productivity.

What is AI Workflow Automation?

AI workflow automation refers to the use of artificial intelligence to automate and streamline repetitive tasks within a workflow, enhancing efficiency and productivity in business operations. It involves using AI capabilities to build, analyze, automate, and optimize processes and workflows, ultimately improving operational efficiency and creating streamlined processes.

AI workflow automation augments existing software and legacy systems, strengthening the integrations between them and providing numerous benefits to businesses, such as improved efficiency, cost savings, better data analysis, and reduced error rates.

Examples of tasks that can be automated using AI workflow automation include:
Data entry and extraction: AI-powered tools can automatically extract data from various sources, such as emails, documents, and forms, and input it into the relevant systems, reducing manual data entry errors.
Lead generation and nurturing: AI workflow automation tools can analyze customer data and behavior to identify potential leads, segment them, and send personalized communications, improving lead generation and nurturing efforts.
Content creation and curation: AI-driven tools can generate and curate content, such as blog posts, social media updates, and email newsletters, based on predefined rules and templates, saving time and resources.
Customer support and service: AI chatbots and virtual assistants can handle routine customer inquiries, provide instant responses, and escalate complex issues to human agents, enhancing customer support and service.
Process optimization and monitoring: AI workflow automation tools can analyze business processes, identify bottlenecks and inefficiencies, and suggest improvements, enabling continuous process optimization and monitoring.
ToolDescriptionPricing
Pabbly ConnectWorkflow automation to connect apps and automate tasksFree plan, paid plans from $14-$59/month
WorkatoAI-powered integration and automation across 1,000+ appsCustom pricing, request a quote
AlbatoWorkflow automation integrating 500+ apps across 27,000+ scenariosFree plan, paid plans from $19-$202/month
n8nAI-assisted workflows for technical users, self-hosted or cloudPaid plans from €20-€50/month, custom enterprise pricing
DecisionsNo-code AI platform to automate business processes and workflowsStandard plan starts at $9,900/month
ZapierConnect 5,000+ apps to automate workflows without codingFree plan, paid plans from $19.99-$69/month
KissflowLow-code process and workflow management platformBasic plan $1,500/month, custom enterprise pricing
JitterbitEnterprise integration and workflow automation platformCustom pricing with free trial
Microsoft Power AutomateCloud automation for repetitive tasks across Microsoft appsFree trial, paid plans from £12.30/month
monday.comWork OS to manage projects, tasks, workflows visuallyFree forever, paid plans from $9-$19/user/month
MakeVisual no-code platform to build and automate workflowsFree plan, paid plans from $9-$29/month, custom enterprise
Next MatterLow-code workflow automation with custom integrationsFrom $150/month

1. Pabbly Connect

Pabbly Connect

Pabbly Connect is an AI-powered workflow automation platform to ease business operations by connecting multiple applications and automating tasks in real-time. This platform's user-friendly workflow builder makes automation accessible to everyone, even those without coding skills.

The key point of Pabbly Connect is its ability to boost productivity by automating repetitive work. You can create multi-step workflows that include triggers, actions, and filters to automate tasks such as lead generation, email marketing, and social media management.

Pabbly Connect also delivers advanced features like filters, path routers, and multi-step integrations, allowing for more complex automation processes. It offers free triggers and internal tasks, meaning that only action steps consume the monthly task allowance. This helps in executing more workflows compared to other platforms. 

Pabbly Connect's Pricing

The Free plan with limited features and 100 tasks per month
The Standard plan at $14/month for 12,000 tasks
The Pro plan charges $29/month for 24,000 tasks
The Ultimate plan costs $59/month and provides 50,000 tasks

2. Workato

Workato

Workato is an artificial intelligence-driven integration and workflow automation platform designed to streamline business processes across various departments, including IT, marketing, HR, finance, sales, support, and product management. The platform is highly versatile and offers a comprehensive solution for businesses looking to improve process efficiency, eliminate tool fragmentation, and reduce technical debt.

Key features of Workato include its ability to integrate with over 1,000 applications, both on-premise and cloud-based, offering pre-built connectors for seamless data transfer. This workflow tool also boasts a library of over 400,000 pre-built recipes, which are automated workflows that can span multiple applications. Workato's AI-powered capabilities enable users to build integrations and automation faster, with generative AI seamlessly integrated into their work processes.

Workato Pricing: Workato offers custom pricing where you pay for one workspace and as many recipes (automated workflows spanning multiple apps) as needed, with each workspace including a base number of tasks.


3. Albato

Albato

Albato is an AI-powered workflow automation platform that simplifies and automates workflows by integrating various apps used daily by businesses and individuals. With over 500 available apps and more than 27,000 automation scenarios, Albato simplifies the process of connecting multiple apps and platforms to solve complex tasks.

Its user-friendly interface helps you to create automation in just three steps: selecting the origin app, choosing the destination app, and defining the automation. The versatility of this AI workflow automation tool to solve even the most complex automation problems, and build ecosystems across dozens of apps and platforms.

The platform also offers a custom App Integrator, which allows users to quickly and easily add apps that may not be available in the existing library.

Albato's Pricing

The free plan is ideal for easy two-step API automation
The basic plan, priced at $19 per month, is suitable for individuals with limited data
For small businesses with multiple tasks, the Standard plan costs $53 per month
Larger businesses can opt for the Pro plan at $130 per month 
Enterprise plan at $202 per month, both offering higher limits and faster response times.

4. n8n

n8n

n8n, with its artificial intelligence-supported workflow, is curated for technical users who want to build complex automation without the hassle of dealing with APIs. With its user-friendly interface and the ability to use JavaScript when needed, n8n creates flexible workflows focused on deep data integration.

The key component of n8n is its ability to connect APIs with no code for automating manual tasks, while also providing the option to write vanilla JavaScript for manipulating complex data. This builds custom scenarios at speed and integrates with any app. Furthermore, n8n offers independent instances for each environment, bulk operations, and painless debugging, making it an ideal choice for a reliable and efficient automation tool.

It is available in both a self-hosted version and a cloud-based version, with the full source code available to audit, tweak, or fork the codebase. This ensures data security and compliance with data privacy laws.

n8n's Pricing

The Starter plan, priced at $20 per month, is perfect for getting started quickly and includes 2.5k workflow executions, 5 active workflows, and single-user access
The Pro plan, designed for teams and business-critical workflows, costs $50 per month and offers 10k workflow executions, 15 active workflows, and unlimited users with collaboration features
The Enterprise plan provides a custom solution with unlimited workflow executions and additional features; you need to contact n8n for pricing details. 

5. Decisions

Decisions

Decisions is an efficient IPA platform to automate and accelerate any business process without requiring coding expertise. This AI software is inclusive of a range of tools to build enterprise software and workflows, helping businesses find new efficiencies and transform their manual tasks. 

One of the key features of Decisions is its rules engine, which helps you to codify business logic and automates decision-making processes. It also includes a workflow manager that eases the creation and refinement of processes, sequencing people and systems to optimize operations.

Moreover, Decisions provides mining agents to help users find and fix problems, optimize their businesses, and integrate with various systems to unify operations. The user-friendly interface assists designers with designing and building factual reports. 

Decisions embrace AI-driven innovation by maximum utilization of the transformative power of AI using its no-code software platform. This aids organizations to seamlessly integrate AI into their workflows, augmenting and automating operations with exceptional precision.

Decisions's Pricing

Standard plan starts at $9,900 per month
Enterprise plan includes custom pricing which suits your need

6. Zapier

Zapier

Zapier connects and streamlines tasks across various applications, assisting businesses to focus on their core operations. With more than 5,000 app integrations, Zapier supports a wide range of popular tools such as Asana, Zendesk, Calendly, Lyft, Hudl, Getaround, ServiceTitan, Dropbox, Hopper, Hello Fresh, Miro, ActiveCampaign, and Shopify.

One of the key highlights of Zapier is its ability to build custom workflows in minutes, automating repetitive tasks and freeing up time for more impactful work. You can create multi-step Zaps, incorporating custom logic, conditions, filters, and more without the need for coding. Zapier offers a suite of AI-powered tools that build Zaps in plain English, with the platform automatically generating the code and constructing the workflows.

Zapier's Pricing

The Free plan is designed for individuals who require basic automation, costing $0 per month with 100 tasks per month
The Professional plan, priced at $19.99 per month when billed annually, is for individuals with simple, multi-step automation needs and includes 750 tasks per month
The Team plan, at $69 per month billed annually, is for individuals who need the full power of Zapier's automation platform and comes with 2,000 tasks per month
The Enterprise plan is a custom plan; you need to contact sales for pricing details. 

7. Kissflow

Kissflow

Kissflow is a low-code application development platform to ease business manual processes and workflows. It includes a comprehensive suite of tools to help organizations automate tasks, manage projects, and improve efficiency, without much human intervention.

The highlight of Kissflow is its process management capabilities. With a unique form-first approach, you can rapidly design, test, and streamline real business solutions without the need for extensive coding. The case management feature helps coordinate essential work with a highly visual, flexible, and intuitive layout.

Kissflow's external portals assist organizations in opening up their apps to vendors, customers, and other collaborators, while its integrations allow for instant connections to all your systems through easy no-code connectors. Reporting and analytics provide customized, actionable insights, helping to make human-error-free decisions based on accurate and visual data on a flexible interface.

Kissflow's Pricing

The Basic plan starts at $1,500 per month
The Enterprise plan offers custom pricing

8. Jitterbit

Jitterbit

Jitterbit is an AI-powered tool for integration and workflow automation platform to connect systems and build applications to amplify your tech stack. As a low-code integration platform, it helps businesses streamline processes across the enterprise by connecting SaaS, on-premise, and legacy systems. Jitterbit's security features include highly secure data centres with state-of-the-art electronic surveillance and multi-factor access control systems, as well as 24×7 professional security staff. 

It includes a graphical tool for data transportation and transformation between various data types and sources, such as web services, XML files, ODBC and JDBC databases, EDI files, and flat and hierarchical file structures. The platform also provides workflow automation features, to build agile and scalable solutions to solve current challenges and future-proof operations.

Jitterbit's Pricing: Jitterbit offers custom pricing for its AI-powered integration and workflow automation platform, with annual contracts available and a 14-day free trial for new users.


9. Microsoft Power Automate

Microsoft Power Automate

Microsoft Power Automate is built to simplify repetitive tasks and complex workflows, increasing efficiency and reducing costs. As a cloud-based service, it creates automated workflows between various apps and services, making it an ideal solution for both coders and non-coders alike. 

Power Automate has an intuitive drag-and-drop interface and creates rule-based workflows with ease. It offers hundreds of pre-built connectors and thousands of templates, making it simple to automate repetitive tasks across various applications. Moreover, Power Automate Process Mining helps you rapidly identify process bottlenecks and inefficiencies, providing guided recommendations for creating flows.

It integrates AI capabilities through AI Builder and embeds powerful language models into flows for generating, summarizing, and answering text. This advanced low-code AI functionality aids in the creation of unique automation scenarios.

Power Automate's Pricing

Free trial: Experience Power Automate, including premium features, free for 30 days.
Power Automate Premium: Scale workflows with cloud and attended desktop flows enhanced with premium connectors, process mining, and more for £12.30 user/month.
Power Automate Process: License a bot that can be used for unattended desktop flows or cloud flows that can be accessed by unlimited users in the organization for £123.30 bot/month.

10. monday.com

monday.com

monday.com is a Work OS  to manage tasks, projects, and processes efficiently at scale. With a visually appealing interface and customizable workflows, monday.com is designed to boost team alignment, efficiency, and productivity.

One of the characteristics of monday.com is its ability to shape workflows according to the users' needs. This flexibility helps teams to streamline work, centralize processes, tools, and files, and maintain a single source of truth across the organization. This workflow tool benefits from easy-to-use automation and real-time notifications, which help teams collaborate effectively and stay on track to reach their goals faster.

monday.com's Pricing

Free: $0, forever free for up to 2 seats
Basic: $9 per seat/month, billed annually
Standard: $12 per seat/month, billed annually 
Pro: $19 per seat/month, billed annually
Enterprise plan with custom pricing for larger teams and organizations

11. Make

Make

Make, a visual platform to build and automate anything from tasks and workflows to apps and systems. It provides a unique approach to no-code workflow automation, moving beyond traditional linear and non-intuitive platforms. 

One of the spotlights of Make is its ability to visually create, build, and automate workflows, limited only by the user's imagination. This makes it a versatile workflow tool for various teams, including marketing, sales, operations, IT, and HR. It efficiently automates work and builds new complex processes by simply dragging and dropping apps. With thousands of free workflow automation templates, users can get inspired and customize them to match their ideal workflows. 

Make's Pricing

Free Plan: No cost, ideal for individuals trying automation, includes 1,000 operations per month.
Core Plan: Priced at $9/month, suitable for individuals automating simple work, includes 10,000 operations per month.
Pro Plan: Costs $16/month, designed for individuals with more sophisticated automation needs, includes 10,000 operations per month.
Teams Plan: Priced at $29/month, aimed at departments introducing automation for multiple users, includes 10,000 operations per month.
Enterprise Plan: Custom pricing for organizations running key business functions, operations per month are customized to meet specific needs.

12. Next Matter

Next Matter

Next Matter is a modern automation and orchestration platform to streamline complex workflows and help businesses operate more efficiently and scale up faster. This AI-powered workflow automation tool offers a low-code/pro-code workflow automation system that recreates complex operations as tailor-fit, automated workflows, integrates existing tech stack with custom REST API, and builds custom actions and tools for function-specific and critical business requirements.

Key segments of Next Matter include task management, workflow management, customizable dashboard, forms management, graphical workflow editor, advanced user permissions, dashboards and reports, import and export, professional integrations, onboarding training, and priority support. It also offers a zero-friction user experience, making it easier for employees, suppliers, and customers to complete workflow activities seamlessly.

Next Matter's Pricing 

Build your own workflows: $150 per workflow/month
We build workflows for you: $250 per workflow/month
Custom: Contact Next Matter for a demo and personalized pricing

How do AI Workflow Automation Tools work?

AI workflow automation tools use algorithms and machine learning to analyze data, make decisions, and perform actions with minimal human intervention.

How much do AI Workflow Automation Tools cost?

The cost of AI workflow automation tools varies depending on the tool and the pricing plan, with some offering free plans and others charging hundreds or thousands of dollars per month.

Can AI Workflow Automation Tools integrate with other software and systems?

Yes, many AI workflow automation tools offer integrations with popular software and systems, allowing for seamless data transfer and automation across multiple platforms.

Is coding required to use AI Workflow Automation Tools?

Many AI workflow tools offer no-code or low-code interfaces, making them accessible to non-technical users. However, some tools may require coding for advanced customization.

How secure are AI Workflow Automation Tools

Reputable vendors prioritize security with features like data encryption, access controls, compliance certifications, and secure data centers to protect sensitive business data.


End Note

AI tools for workflow automation have proven to be valuable assets for businesses across various industries. These tools offer numerous benefits, including improved efficiency and productivity, cost savings, better data analysis, and reduced error rates.

Moreover, AI workflow automation tools can adapt to rapidly changing business conditions, ensuring that organizations remain competitive and agile in the face of new challenges. By harnessing the power of AI, businesses can unlock the potential of their data, generate valuable insights, and optimize their processes to better serve their customers.

Take the first step towards a more agile and data-driven future by exploring the potential of AI workflow automation for your organization today.

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