
Ever wondered how to make your meetings more productive and less time-consuming?
AI meeting assistants are revolutionizing the way we conduct business meetings by automating note-taking, transcriptions, and action item tracking. These tools not only save time but also enhance collaboration and efficiency.
In 2025, top AI meeting assistants like Otter.ai and MeetGeek offer real-time transcription, speaker identification, and seamless integration with platforms like Zoom and Microsoft Teams. Our selection criteria include key features, pricing, and overview to help you choose the best tool for your needs.
Overview of AI Meeting Assistants and their Benefits
AI meeting assistants offer significant advantages for businesses, enhancing productivity and collaboration. Firstly, they provide real-time transcription and note-taking, ensuring that no critical information is missed during meetings. This feature allows participants to focus on the discussion rather than taking notes, leading to more engaged and productive meetings. For instance, tools like Otter.ai and MeetGeek offer accurate transcriptions and automated summaries, making it easier to revisit and share key points.
Secondly, AI meeting assistants streamline follow-up actions by automatically generating action items and reminders. This ensures that tasks are clearly assigned and tracked, reducing the risk of missed deadlines and improving overall project management. By integrating seamlessly with platforms like Zoom, Google Meet, and Microsoft Teams, these tools enhance workflow efficiency and support better decision-making.
What to Look for in an AI Meeting Assistant
When choosing an AI meeting assistant, prioritize accuracy in transcription and speaker recognition to ensure reliable meeting notes. Look for a user-friendly interface and seamless integration with your existing tools to encourage widespread adoption. Customization options tailored to your meeting style and needs are also crucial.
Additionally, select an AI assistant with robust security features like end-to-end encryption and adherence to privacy regulations to safeguard sensitive information. Finally, consider the tool's ability to provide data-driven insights and analytics on meeting frequency, duration, and participant engagement to help you make informed decisions and improve overall meeting efficiency.
Top 13 AI Meeting Assistants & Notes Tools
Tool | Best For | Starting Price |
---|---|---|
Fellow | AI-powered meeting management, transcription, and summaries | Free (Paid plans start at $7/month) |
Otter.ai | Real-time transcription, note-taking, and collaboration | Free (Paid plans start at $16.99/month) |
Transkriptor | Automated transcription for meetings and audio files | Free (Paid plans start at $19.99/month) |
Avoma | Actionable Conversation Intelligence | Free (Paid plans start at $24/month) |
MeetGeek | Syncing transcription with video, automatic joining and recording | Free (Paid plans start at $19/month) |
Fathom | AI-powered meeting summaries and highlights | Free (Paid plans start at $19/month) |
Supernormal | AI-powered note-taking and meeting insights | Free (Paid plans start at $18/month) |
Sembly | AI-powered meeting transcription and analysis | Free (Paid plans start at $15/month) |
Superpowered | Audio and video processing for developers | Free (Paid plans start at $36/month) |
Fireflies | Automated meeting summaries, action item tracking, and collaboration | Free (Paid plans start at $18/month) |
Krisp | AI-powered noise cancellation for meetings | Free (Paid plans start at $12/month) |
Equal Time | Inclusive and balanced meeting participation | Start at $18/month |
Rewatch | AI-powered video recording and meeting insights | Free (Paid plans start at $23.75/month) |
1. Fellow
Fellow is a comprehensive AI meeting assistant designed to enhance meeting productivity and collaboration. It offers advanced note-taking capabilities, assignable action items, and a built-in AI meeting assistant. Fellow integrates seamlessly with popular video conferencing platforms like Google Meet, Zoom, and Microsoft Teams, making it a versatile tool for any organization.
Pricing of Fellow
Plan | Price/Month(Annually) | Features |
---|---|---|
Free | Free | Basic meeting management features |
Pro | $7 | For team‑wide collaboration and accountability |
Business | $10 | For org‑wide standardization and collaboration |
Enterprise | Custom | Custom solutions for large organizations |
2. Otter.ai
Otter.ai is a cutting-edge tool that transforms the way we handle voice conversations, meetings, and interviews by converting them into smart, searchable notes. This AI-powered platform is designed to enhance productivity and collaboration by providing real-time automated notes and transcription services. Whether you're a student, a professional, or someone who frequently engages in voice conversations, Otter.ai offers a suite of features tailored to meet a variety of needs.
Pricing of Otter.ai
Plan | Price per Month | Features |
---|---|---|
Basic | Free | 300 minutes of transcription per month, 30 minutes per conversation |
Pro | $16.99 | 1200 minutes of transcription per month, 90 minutes per conversation |
Business | $30 | 6000 minutes of transcription per month, 4 hours per conversation |
Enterprise | Custom | Advanced security features, custom solutions |
3. Transkriptor
Transkriptor, founded in 2020, is a cutting-edge AI-powered meeting assistant and transcription platform that revolutionizes meeting documentation through advanced natural language processing. The software leverages state-of-the-art artificial intelligence to automatically record, transcribe, and summarize meetings across major platforms including Zoom, Google Meet, and Microsoft Teams.
Operating with up to 99% transcription accuracy, it processes audio in over 100 languages and generates text in seconds!.
The platform's enterprise-grade security infrastructure ensures SOC 2 and GDPR compliance, making it suitable for businesses of all sizes. With its cloud-based architecture and integration with popular productivity tools, Transkriptor transforms unstructured meeting conversations into actionable, searchable content.
4. Avoma
Avoma is a comprehensive AI-powered meeting assistant and conversation intelligence platform designed to streamline and enhance the productivity of remote teams. It offers a range of tools that cater to every stage of the meeting lifecycle, from pre-meeting scheduling and agenda setting to post-meeting transcription and analysis. Avoma's advanced AI capabilities enable it to deliver valuable insights, such as topic detection, keyword tracking, and speaker identification, making it an indispensable tool for sales, customer success, and marketing teams.
Pricing of Avoma
Plan | Price per Month | Features |
---|---|---|
Basic | $0 | Basic AI Meeting Assistant, 1:1 Scheduler, and Collaboration |
Starter | $24 | Limited AI Meeting Assistant and Advanced Scheduler |
Plus | $59 | Unlimited AI Meeting Assistant and Basic Conv. Intelligence |
Business | $79(Billed Annually) | AI Scorecards, Adv. Conversation and Revenue Intelligence |
Enterprise | $129(Billed Annually) | Strategic Partnership and Concierge Support |
5. MeetGeek
MeetGeek is an advanced AI-driven platform designed to revolutionize how businesses handle meeting documentation and insights. It automates the recording, transcription, and summarization of meetings, significantly enhancing productivity and collaboration across teams. MeetGeek caters to various company types, including freelancers, startups, agencies, SMBs, and enterprises, offering tailored solutions for different roles such as sales teams, HR, C-Level executives, customer success, and marketing professionals.
Pricing of MeetGeek
Plan | Price per Month | Best For |
---|---|---|
Basic | Free | For professionals just getting started |
Pro | $19 | For professionals and small teams |
Business | $39 | For innovative teams and businesses |
Enterprise | $59 | For teams that need brand customization, increased storage, and support |
6. Fathom
Awarded the #1 Highest Satisfaction product of 2025 by G2, Fathom stands out in a crowded market with its robust AI-driven solutions designed to enhance productivity and streamline workflows. Trusted by thousands of users across various industries such as sales, customer success, and operations, Fathom ensures that you never miss a crucial detail again. With seamless integration into popular tools and platforms, it’s an indispensable asset for anyone looking to optimize their virtual communication and focus on what truly matters – the conversation.
Pricing of Fathom
Plan | Price per Month | Features |
---|---|---|
Free | Free | Basic transcription and summarization features |
Premium | $19 | CRM sync, advanced access controls, SOC2 report access |
Team Edition | $29 | Enhanced team collaboration tools, centralized admin controls, and integration |
Team Edition Pro | $39 | Advanced security features, compliance support, custom integrations, and dedicated account management. |
7. Supernormal
Trusted by over 250,000 teams, including industry leaders like The Next Web and Replay.io, Supernormal integrates seamlessly with popular platforms like Google Meet, Zoom, and Microsoft Teams. This secure AI technology automatically generates formatted meeting notes, freeing up valuable time for individuals, managers, and executives. Supernormal prioritizes data security and privacy, evidenced by its SOC 2 certification. Experience a new era of efficient and productive meetings with Supernormal, where the focus shifts from note-taking to meaningful collaboration and impactful outcomes.
Pricing of Supernormal
Plan | Price per Month | Features |
---|---|---|
Free | Free | 10 free meetings per month, basic transcription and summarization |
Pro | $18 | Unlimited meetings, advanced features like CRM sync and custom templates |
Buisness | $29 | Advanced AI models, Record video, Custom templates |
8. Sembly
Sembly AI is transforming the way teams work by unlocking the hidden potential within their meetings. As a leading AI meeting assistant, Sembly empowers organizations to make smarter decisions and drive better outcomes through actionable insights and intelligent automation. Trusted by industry leaders, Sembly seamlessly integrates with popular video conferencing platforms, providing a secure and reliable solution for optimizing meeting workflows and boosting team productivity.
Pricing of Sembly
Plan | Price per Month | Features |
---|---|---|
Personal | Free | 4 hours of transcription per month, 3 months meeting history |
Professional | $15 | Unlimited transcription, 1 year video capture history |
Team | $29 | All Professional features plus team collaboration tools |
Enterprise | Custom | Custom solutions for large organizations |
9. Superpowered
Superpowered is revolutionizing meeting productivity as the AI notetaker for professionals and teams seeking to maximize efficiency. Backed by Y Combinator and trusted by over 15,000 companies globally, Superpowered seamlessly integrates with all major meeting platforms to deliver accurate, insightful notes without any bots joining calls. This SOC-2 Type II compliant solution ensures data privacy while providing a seamless user experience.
Pricing of Superpowered
Plan | Price (Monthly) | Features |
---|---|---|
Free | $0 | Limited features |
Basic | $36 | Standard features |
Pro | $108 | Advanced features |
10. Fireflies
Fireflies.ai is transforming meeting productivity for leading organizations worldwide with its AI-powered meeting assistant platform. Trusted by over 100,000 organizations, including Netflix, Spotify, and Uber, Fireflies delivers real-time transcription, automated note-taking, and actionable insights to streamline workflows and enhance collaboration. This secure and reliable platform seamlessly integrates with popular video conferencing tools, empowering teams to unlock the full potential of their meetings.
Pricing detail of Fireflies
Plan | Price per Month | Best for |
---|---|---|
Free | Free | Individuals starting out |
Pro | $18 | Individuals and small teams |
Business | $29 | For your fast growing businesses |
Enterprise | $39 | For large scale enterprises |
11. Krisp
Krisp.ai is a leading AI-powered noise cancellation and meeting productivity platform designed to elevate online communication experiences. Trusted by global enterprises and professionals alike, Krisp leverages advanced algorithms to eliminate background noise, enhance voice clarity, and unlock valuable meeting insights. Whether it's for remote teams, sales professionals, or call centers, Krisp seamlessly integrates with popular communication tools to foster more engaging and productive conversations. Experience the power of AI-driven audio clarity and meeting intelligence with Krisp.ai.
Pricing of Krisp
Plan | Price per Month | Features |
---|---|---|
Free | Free | Limited noise cancellation features |
Pro | $12 | Unlimited noise cancellation, background voice cancellation, meeting recording |
Enterprise | Custom | Custom solutions for large organizations |
12. Equal Time
Equal Time is the leading virtual and hybrid meeting assistant that empowers organizations to foster inclusion, engagement, and productivity in their meetings. Trusted by top companies, Equal Time leverages advanced AI technology to provide unbiased data and insights on participation, gender equity, and meeting efficiency across Zoom, Google Meet, and Microsoft Teams.
By seamlessly integrating with these platforms, Equal Time enables DEI leaders, managers, and teams to create a more inclusive and collaborative meeting culture. Experience the transformative power of Equal Time and unlock the full potential of your virtual and hybrid meetings.
Pricing of Equal Time
Plan | Price per Month | Features |
---|---|---|
Premium | $18 | Limited features |
Team | $79 | Virtual meeting transcription, AI summaries, attendance tracking |
Company License | Contact Sales | All Pro features plus user management and advanced security features |
13. Rewatch
Rewatch is not just a video platform; it's your team's virtual memory, capturing every important moment, idea, and insight shared during meetings. Imagine having a digital archive that allows you to revisit discussions, brainstorming sessions, and key decisions with the click of a button. With Rewatch, you can transform the way your team collaborates, learns, and grows by preserving valuable knowledge and fostering a culture of continuous improvement. Say goodbye to missed details and forgotten action items, and hello to a treasure trove of shared experiences that propel your team towards success.
Pricing of Rewatch
Plan | Price per Month | Features |
---|---|---|
Free | Free | 14-day trial of the Team plan |
Team | $23.75 | Unlimited video storage, advanced collaboration tools |
Enterprise | Custom | Custom solutions for large organizations |
How AI Enhances Data Privacy and Security for Meeting Assistants
AI meeting assistants and notes tools prioritize data privacy to ensure user trust. Top solutions employ robust security measures like end-to-end encryption, secure data storage, and strict access controls to safeguard sensitive meeting information. Compliance with privacy regulations such as GDPR and SOC 2 Type II certification demonstrate a commitment to data protection.
Users should carefully review privacy policies, only grant necessary permissions, and choose tools that offer transparency in data handling practices. Proper consent, participant notification, and clear usage guidelines are essential for ethical AI meeting tool adoption. By selecting privacy-focused AI meeting assistants, organizations can harness efficiency benefits while mitigating data privacy risks.
Top FAQs on AI Meeting Assistants & Notes Tools
What are AI Meeting Assistants used for?
AI meeting assistants are utilized to automate note-taking, reminders, and meeting attendance, integrating with platforms like Google Workspace, Microsoft 365, and Zoom to save time and enhance productivity
How do AI Meeting Assistants benefit teams?
AI meeting assistants streamline meeting processes by automating transcription, note-taking, collaboration tasks, and providing accurate documentation of discussions and action items. They enhance productivity and efficiency in virtual meetings
What features do top AI Meeting Assistants offer?
The top AI meeting assistants provide real-time transcription, meeting summaries, AI meeting chat capabilities, performance analysis, searchable repositories of past meetings, video highlights/snippets, and more. Otter AI, Airgram, and MeetGeek are among the top choices with varying features
How do AI Meeting Assistants handle data privacy and security?
Leading AI meeting assistants prioritize data privacy and security by employing encryption, secure storage, and strict access controls. They often comply with industry standards like GDPR, CCPA, and SOC 2 to ensure the protection of sensitive information.
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Revolutionize Your Meetings in 2025
In conclusion, AI meeting assistants and notes tools are revolutionizing the way we conduct and manage meetings in 2025. From Otter.ai's accurate transcriptions to Avoma's conversation intelligence, these tools offer a range of features that enhance productivity, collaboration, and efficiency. By leveraging AI technology to automate tasks like note-taking, transcription, and action item tracking, these tools allow participants to focus on the discussion at hand and make the most of their meetings.
As remote work continues to be the norm, investing in an AI meeting assistant is a smart choice for businesses looking to streamline their processes and stay ahead of the curve. With the rapid advancements in AI technology, we can expect these tools to become even more sophisticated and integral to our work lives in the years to come.
I especially appreciate the breakdown of features and use cases for each tool